Job Opening. Leadership Programs Officer

We are currently looking to hire a full-time Programs Officer to support and assist the Leadership Programs Manager in the activities of the Department.
The Leadership Programs Officer is a member of the Aspen team, providing a wide and varied range of administrative and organizational support, including assisting event planning and coordination, complex calendar management, document creation and organization and file maintenance. Efficiency, attention to detail, flexibility and good judgment to ensure smooth operations of the department activities are all critical in this role.
Leadership Programs Officer
Under the general supervision of the Leadership Programs Manager and supported by contractors, partners and interns, the LPO will be responsible for:
  • Assisting in planning and delivering on-site as well as off-site activities and events, which will include coordinating arrangements for participants, negotiating with suppliers, handling logistics, budgeting, preparing and disseminating materials, post-event reporting;
  • Coordinating logistical aspects of the organization of the Young Leaders Program and other leadership programs, including receiving application files, liaising with applicants and responding to inquiries, scheduling interviews and managing complex calendars over a number of time zones;
  • Providing communications support and assistance to ensure timely responses to inquiries including: acting as liaison with internal & external partners, taking and distributing minutes of meetings; working proactively and taking initiative to support the varying needs of the department;
  • Creating, updating and/or maintaining organized files and records, including large databases;
  • Cooperating with the Aspen team and partners in delivering large scale, complex public events.
Qualifications and Skills
  • BA or MA degree in a relevant field of study and a sound knowledge of current global issues;
  • Minimum 1 year of experience working in project/event management. Financial and/or administrative experience is highly desirable;
  • Excellent verbal and written communication skills and fluency in spoken and written English;
  • Proficient in the use of spreadsheets, word processing and presentation software;
  • Excellent organizational, administrative, financial and analytical skills are required;
  • Exceptional interpersonal skills in collaborating and communicating effectively with others;
  • Ability to function under pressure with minimal supervision and handle numerous tasks simultaneously;
  • Initiative and the ability to work efficiently in a fast-paced, demanding environment with conflicting and changing priorities;
  • Willingness to travel extensively throughout the year, in Romania and abroad.
To Apply
Please e-mail a cover letter and résumé (both in English) as PDF documents at addressed to Ms. Catalina Rata, Leadership Programs Manager, explaining how your skills fit this position.
Subject Line: [Your Name] – Leadership Programs Officer
Deadline for applications: February 4, 2016. Interviews are scheduled to take place February 8 - 12, 2016.
The Aspen Institute Romania offers a competitive salary commensurate with experience. Please note that only candidates short-listed for interview will be contacted.

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